Supplier Contracting

Handle complex supplier contracting with ease and flexibility, detailed processes, and market-wise contracting with rule engines for markups and more.

Contract Management and Inventory Control

All destination management companies work with a lot of suppliers, each with its own set of terms and conditions. ETOS contract and inventory management module includes all the features required by tour operators to design and build their itineraries (holidays, day tours, city breaks, etc.). It manages availability, inventory, prices, and special offers.

Accommodation

Accommodation
Hotels, villas, apartments etc.

Transportation

Transportation
Local Transfers, Transportation, and Air Charters

Car Rentals

Car Rentals
Rentals

Activity

Activity
Entrance, tours, parks, activities

Transfer Services

Transfer Services
Car, van, minibus, etc

Restaurant Services

Restaurant Services
Meals and menu-based meals

Guide Services

Guide Services
Full day and half day rates

Fleet Management

Fleet Management
Fleet setup, driver setup, and vehicle setup

Packages

Packages
Holidays, vacations, city breaks, adventure, and more

Why Is Centralising Supplier Data And Contracts Important For Tour Operator Companies?


Tour operators and destination management companies work with multiple ground suppliers and have agent partners in various markets. Managing contracts in Excel or PDF can be difficult at times, and the turnaround time for sending quotations to clients can be too long and inaccurate. ETOS allows companies to manage various contracting scenarios and complex contracts with offers from different suppliers that can be easily added and used for quotations.

What are the types of supplier contracts managed in ETOS?


ETOS contracting module covers major ground services contracts and supplier needs and stores them centrally so that they can be evaluated by your sales team or seamlessly published to your B2B agent booking platform and B2C client booking platform with your markups. Hotels, transfers, transportation, meals/restaurants, activities (attraction tickets, day tours, activities, and day-use hotels), car rental or self-drive car contracts, airlines, trains, guides, and drivers are different types of supplier contracts managed.

Key features in the contracting module that separate ETOS from other tour management software


  • 100% encrypted at the database level
  • Supplier type, contact & database management
  • Import supplier excel feature
  • Reuse management and replication features
  • Multi-currency contracts
  • Managing input tax and other taxes as per country law

How is it beneficial?


  • Structured module with dashboard
  • Expiry & Market management of contracts
  • Contract Approval process (maker/checker process)
  • Special rates management
  • Special offer management (discount, stay pay, upgrade, family/child, honeymoon, etc.)
  • Export options to PDF and Excel

FAQ’s

Top Questions
Is it easy to add and modify contracts?
The contracting module is designed to handle complex supplier contracts with ETOS and has a fully enabled UI that allows you to track and add contracts in a much simpler way than other tour operator software. We provide comprehensive training to your contracting team.
What do you mean by multi-market contracts?
Most suppliers provide different rates for different markets. They have separate rates for local markets and world markets. ETOS allows you to create an unlimited number of markets depending on the requirements of your destination.
Can I upload excel contracts to the system?
We only have the option of uploading supplier masters to the ETOS system; we do not recommend complex contracting scenarios to be uploaded via excel spreadsheets. We appreciate that our clients are comfortable manually entering contracts due to the nature of complexity.
Can I integrate channel managers in ETOS?
Yes, you can integrate desired channel managers into the ETOS system.
What do you mean by special market contracts?
Most tour operators work with various markets and offer different rates to their special partners. ETOS allows you to create special contracts for your regular customers and extract these contracts for your special partners.
Does your company support data entry for contracts?
Yes, we provide a service to maintain your contracts and give data entry help through our professional data entry staff; we can provide you with a separate quote for it.